VendoRFP

Put your work out to vendors who are already verified.

Publish what you need done. Insured, credentialed companies answer with a priced proposal, you read them side by side, and you choose. The schedule, the visits, the invoices and the certificates all stay in one place after that.

Verify once

A person reads every vendor’s insurance and trade credential, measures it against the floors you set, and watches it to the day it expires.

Publish the work

Describe the job in your own words. It goes out as a formal Request for Proposals to vendors who already cleared the floors.

Choose, then keep the record

Priced proposals arrive in the order they were sent. You compare them, sign with one company, and every visit and invoice after that lands in one place.

Pools, playgrounds, entrances, trails. Every place your organization looks after has its own page here, showing the vendor who works it, the schedule they work to, and a record of every visit. You set the insurance you require once. A person reads each vendor’s document, checks it against what you require, and watches the expiration date, and what you require goes out with every request you publish.

Every kind of ground, one record

Every place you look after, on the record.

Two landscapers mowing and string-trimming a community common area, backs to camera, work truck and trailer parked behind.

Landscaping

Sunlit pool water against a tiled waterline and stone coping, the lane line refracting.

Swimming pools

A shaded community playground: a climbing structure and swings on poured surfacing, children playing at a distance.

Playgrounds

A live-oak boulevard into a community, a clipped hedge and flower median down the center, morning mist behind.

Front entrances

A community retention pond with an aerating fountain, stone edging and planted beds, homes behind.

Parks & ponds

A residential street in daylight.

Streets & sidewalks

Aerial of a community amenity center: a clubhouse, a freeform pool with lap lanes, a shaded playground and fenced pickleball courts around a retention pond, homes beyond and a parking lot in the foreground.

Amenity centers

A freeform resort-style community pool ringed by loungers, palms and hibiscus, with the clubhouse to one side.

Pool decks

A paved community trail curving past a split-rail fence to a timber footbridge, a resident walking a dog on the bridge.

Walking trails

A residential street under autumn maples, leaf litter along the curb, a resident walking a dog in the distance.

Dog parks

A covered clubhouse patio with a fire table, grills and seating. Residents sit at a table in the middle distance, faces indistinct.

Patios & courtyards

A lifeguard seated at an elevated stand beside a community pool, seen from behind, swimmers in the lanes.

Wading pools

And the pickleball courts, the mail kiosks, the gates. If your organization keeps it, it gets a page. Example photographs.

Vendor verification & insurance tracking

Every vendor, verified
before they ever reach you.
Your standardsYour settings · the floors every vendor must clear
General liability$1,000,000
Workers’ compensationStatutory
Commercial auto$1,000,000
Professional liability$1,000,000
Years in business5+
Vendor rating4.0★ or better
Least liability cover you accept$3,000,000example: what one buyer requires
Saved. Every proposal is checked against these before you see it.

On file before a proposal

Every company that can propose on your work.

Three documents are needed before a company can propose on your community: general liability, workers’ compensation, and the credential its own trade requires. A person here reads each certificate and records its expiration date.

We write to the company 30 days before a certificate runs out. A policy that lapses has 30 days to be renewed; after that the company cannot propose on your work.

A pool technician kneeling on a pool deck reading a test comparator against the sky, skimmer net and towel laid out beside him.
A pool technician reading a comparator on a pool deck. Example photograph.

Cypress Pool Service

pool
Insured & verified

General Liability (COI)

Valid through Oct 6, 2026

Workers' Comp

Valid through Nov 5, 2026

Business License

Valid through Mar 5, 2027

What a proposal turns on

  • General liability
  • CPO certification
  • Workers’ compensation
office@cypresspool.example (407) 555-0142

Example company, on the vendors page of your dashboard.

Documents in, read by a person, measured against the floors you set — and watched to expiration, so you hear before a lapse.

Type what your organization needs — or upload the RFP your attorney has already been through; it goes out as your exhibit. VendoRFP writes the formal Request for Proposals around your own words and publishes it to insured vendors. Their proposals arrive in the order they are sent, every one of them insured, and nobody ranks them. You compare them side by side, pick one, and sign with that vendor. The names and figures below are made up for the example.

Writing the request

Your RFP writes itself.

The request, and what came back

Request for Proposals

South On Main

Woodstock, Georgia

Reference number for this RFP: assigned when you publish it

Proposals due: Sunday, September 20, 2026

Issued through VendoRFP. Vendors send their proposals back on this site. No phone number or email address is published with this RFP.

Powered byVendoRFP

This packet was assembled on VendoRFP from the community's own answers and files. Three documents before a company can propose: general liability, workers’ compensation, and the credential its own trade requires. The community reads the proposals, selects one, and contracts on VendoRFP.

Your Request for Proposals, as it went out.

The proposals are listed in the order they arrived and nobody here ranks them. Every company on that list already has general liability, workers’ compensation and its trade credential on file.

You read them side by side, pick one, and sign with that company.

A live-oak boulevard into a community, a clipped hedge and flower median down the center, morning mist behind.
An entrance boulevard and its planted median. Shared ground of the kind this request covers; example photograph.

Say what you need — or hand it the finished RFP your attorney has been through.

That is the whole of it. Put your own first request out and read what comes back.

Industries

Built for one industry at a time.

Every industry buys work its own way — different documents, different seasons, different people signing off. VendoRFP is built for one industry at a time, made for the people who buy in it. Community associations is the one you can buy today, from writing the request to signing the contract.

An aerial of a residential community — homes, curving streets, and shared amenity ground

Community associations

HOAs, condominiums, and the companies that manage them.

A board or a manager maps the association’s shared ground from parcel data, sets the standards a vendor has to clear, publishes an RFP for pool care, landscaping, porter work or amenity staffing, and takes the proposals to a vote. After the award the schedule, the visits, the invoices and every certificate live under the association they belong to.

See the community-associations product

The other side of the market

You do the work.

Vendors get verified once and then choose which published requests to answer. Everything above is for the people buying the work. There is a separate site for the companies who do it, and this is the way in to it.

  • Verified once, not per job

    Send your insurance and your trade credential once. A person reads them, and they carry to every request you answer.

  • You pick what to answer

    Published work is yours to read. Answer the requests that suit you with a priced proposal, and skip the rest.

  • The paperwork afterwards is here too

    The schedule, the crew’s stops, the photo from the truck, your invoice and the money owed all run in the same account.

Free to start

Put your first request out this week.

Set the standards a vendor has to clear, publish the work, and read what comes back.