Put your work out to vendors who are already verified.
Publish what you need done. Insured, credentialed companies answer with a priced proposal, you read them side by side, and you choose. The schedule, the visits, the invoices and the certificates all stay in one place after that.
A person reads every vendor’s insurance and trade credential, measures it against the floors you set, and watches it to the day it expires.
Publish the work
Describe the job in your own words. It goes out as a formal Request for Proposals to vendors who already cleared the floors.
Choose, then keep the record
Priced proposals arrive in the order they were sent. You compare them, sign with one company, and every visit and invoice after that lands in one place.
Pools, playgrounds, entrances, trails. Every place your organization looks after has its own page here, showing the vendor who works it, the schedule they work to, and a record of every visit. You set the insurance you require once. A person reads each vendor’s document, checks it against what you require, and watches the expiration date, and what you require goes out with every request you publish.
Every kind of ground, one record
Every place you look after, on the record.
Landscaping
Swimming pools
Playgrounds
Front entrances
Parks & ponds
Streets & sidewalks
Amenity centers
Pool decks
Walking trails
Dog parks
Patios & courtyards
Wading pools
And the pickleball courts, the mail kiosks, the gates. If your organization keeps it, it gets a page. Example photographs.
Vendor verification & insurance tracking
Every vendor, verified before they ever reach you.
Your standardsYour settings · the floors every vendor must clear
General liability$1,000,000✓
Workers’ compensationStatutory✓
Commercial auto$1,000,000✓
Professional liability$1,000,000✓
Years in business5+✓
Vendor rating4.0★ or better✓
Least liability cover you accept$3,000,000example: what one buyer requires
✓Saved. Every proposal is checked against these before you see it.
On file before a proposal
Every company that can propose on your work.
Three documents are needed before a company can propose on your community: general liability, workers’ compensation, and the credential its own trade requires. A person here reads each certificate and records its expiration date.
We write to the company 30 days before a certificate runs out. A policy that lapses has 30 days to be renewed; after that the company cannot propose on your work.
A pool technician reading a comparator on a pool deck. Example photograph.
Cypress Pool Service
pool
Insured & verified
General Liability (COI)
Valid through Oct 6, 2026
Workers' Comp
Valid through Nov 5, 2026
Business License
Valid through Mar 5, 2027
What a proposal turns on
General liability
CPO certification
Workers’ compensation
office@cypresspool.example (407) 555-0142
Example company, on the vendors page of your dashboard.
Documents in, read by a person, measured against the floors you set — and watched to expiration, so you hear before a lapse.
Type what your organization needs — or upload the RFP your attorney has already been through; it goes out as your exhibit. VendoRFP writes the formal Request for Proposals around your own words and publishes it to insured vendors. Their proposals arrive in the order they are sent, every one of them insured, and nobody ranks them. You compare them side by side, pick one, and sign with that vendor. The names and figures below are made up for the example.
Writing the request
Your RFP writes itself.
ComposeDrafted for youYour RFPProposals
The request, and what came back
Request for Proposals
South On Main
Woodstock, Georgia
Reference number for this RFP: assigned when you publish it
Proposals due: Sunday, September 20, 2026
Issued through VendoRFP. Vendors send their proposals back on this site. No phone number or email address is published with this RFP.
Your Request for Proposals, as it went out.
The proposals are listed in the order they arrived and nobody here ranks them. Every company on that list already has general liability, workers’ compensation and its trade credential on file.
You read them side by side, pick one, and sign with that company.
An entrance boulevard and its planted median. Shared ground of the kind this request covers; example photograph.
Property address
South On Main, Woodstock, Georgia
What does your organization need done?
Weekly cut with the beds kept, clippings hauled off. Add the perimeter strip before storm season.
Plain words are fine. Say it the way you would say it out loud.
Attach your site planmap your grounds and the acres go out with this RFPMap your grounds
OR
Upload your ownthe RFP your attorney has been through goes out as your exhibit
Generate RFP
Composing your RFP…
Your brief has been read. The formal Request for Proposals is being assembled around it — in your own words, for the trades below.
Property address
South On Main, Woodstock, Georgia
What it read
Landscaping
Example document
Request for Proposals
South On Main
Woodstock, Georgia
Reference number for this RFP: assigned when you publish it
Proposals due: Sunday, September 20, 2026
Issued through VendoRFP. Vendors send their proposals back on this site. No phone number or email address is published with this RFP.
1Submission
Proposals are submitted through VendoRFP by the date above. A proposal states the vendor’s scope, its schedule, and its pricing. The community reviews the companies and their proposals, selects a vendor, and contracts on VendoRFP.
Proposals due by Sunday, September 20, 2026.
A proposal should contain
·Price every service this request lists.
·State how often you would visit for each of them.
·Attach proof of the insurance this request requires. VendoRFP verifies your certificate before any award.
·List anything you would exclude from the mapped scope, and say why.
Site plan attachedPublished to insured vendors
Example · one RFP, four answers
You publish the RFP
Grounds maintenance — South On Main
12 months · your minimums attached
Insured vendors send proposalsin arrival order
You picked this oneELEtowah LandscapeSame crew every visitInsurance current$3,980per month
Every industry buys work its own way — different documents, different seasons, different people signing off. VendoRFP is built for one industry at a time, made for the people who buy in it. Community associations is the one you can buy today, from writing the request to signing the contract.
Community associations
HOAs, condominiums, and the companies that manage them.
A board or a manager maps the association’s shared ground from parcel data, sets the standards a vendor has to clear, publishes an RFP for pool care, landscaping, porter work or amenity staffing, and takes the proposals to a vote. After the award the schedule, the visits, the invoices and every certificate live under the association they belong to.
Vendors get verified once and then choose which published requests to answer. Everything above is for the people buying the work. There is a separate site for the companies who do it, and this is the way in to it.